Volunteer Opportunities2018-04-10T17:57:03+00:00

WHY Be a Volunteer??

Volunteers give freely of their time and expertise in order to make a difference.

Volunteering can help you:
• Meet new people
• Make important networking connections
• Learn or develop new skills
• Build self-esteem and self-confidence
• Make a difference in another Toastmaster’s life
• To express gratitude for help you may have received in the past from other Toastmasters
• Be a part of a team
• Create lifetime memories
• Use lessons learned at Toastmaster meetings
• Add new skills to your resume

Can you volunteer for more than one duty? Definitely!!

You may volunteer for as many duties as fit your schedule. That includes pre-conference committee work and what you have time for during the conference.


Do we need YOU? YES!!

Contact the Volunteer Coordinator for the Spring 2018 Convention:

Anny Giguere annyg.annyg@gmail.com


What can I volunteer for and what are the duties?

Meal Greeters
• Meal Greeter activities are under the direction of the Facilities Coordinator
• Put out the programs for each meal.
• Check name badges at the door to see who has paid for all meals and who needs a special ticket for a particular meal. No badge – no ticket…no meal!
• Be friendly and smiling.
• Help latecomers find a seat.
• Control doors during speeches and keynotes.
• Keep hallway noise to a minimum.
• Find time to eat!

Contest Greeters
• Contest Greeter activities are under the direction of the Committee Chair
• Check name badges at the door to see who has paid for contest
• Unpaid attendees should be directed to the Contest Registration Desk – cash only accepted. There is a cash machine on the Lobby level of the Hotel
• Be friendly and smiling.
• Help people find a seat.
• Keep hallway noise to a minimum.

Registration Table/General Hosts
• Registration Table activities are under the direction of the Registration Coordinator
• Hand out packages
• Answer questions
• Relay messages
• Know where to find someone who might know the answer
• Just like a host in your own home
• Say hello, shake hands
• Answer questions
• Give extra assistance to those who need it

Host/Hostess at each table at each meal
• Works with the Volunteer Coordinator
• Be the official “Conference” host at the table
• Make introductions
• Keep the conversation going. (Not hard with Toastmasters.)
• Answer questions

Decorating
• Works with the Facilities Coordinator
• Helps the committee coordinator put up the planned decorations.
• Better yet – be on the committee to help plan and make the decorations.

Setting up rooms and display areas
• Work under the direction of the Facilities coordinator or other coordinators to set up rooms as needed
• Be around to change the room to the set-up needed for the next event
• Act as gopher for extra chairs, tables, as needed

Sergeant of Arms for each Educational session
• Be sure session starts on time
• Distribute handouts and evaluation forms
• Introduce Toastmaster
• Crowd control
• Quiet in the room
• Enough seating for everyone – or limit number who try to enter room
• Announcements if needed to end session
• Collect evaluation forms
• Leave room in condition for next event

Toastmaster for each Educational session
• Assist the SAA in getting the session going
• Double check with the speaker that they have all the equipment, supplies needed
• Introduce the speaker
• Thank the speaker and present gift

Deliver the Toast
• Each meal event will have a Toast
• 5 volunteers required in total – Friday supper, Saturday breakfast, Saturday luncheon, Saturday Banquet, Sunday Brunch
• Prepare the toast in advance, keeping in mind the theme of the conference and the focus the meal event takes (eg membership, education achievements, etc)
• The toast will be vetted in advance by a designated committee member(s) to ensure there is continuity in quality and content throughout the conference
• These volunteers are able to receive credit in their CL Manual or Special Occasions manual for giving the toast

Deliver the Invocation
• Each meal event will have an Invocation
• 5 volunteers required in total – Friday supper, Saturday breakfast, Saturday luncheon, Saturday Banquet, Sunday Brunch
• Prepare the invocation in advance, keeping in mind the theme of the conference and the focus the meal event takes (eg membership, education achievements, etc)
• The invocation will be vetted in advance by a designated committee member(s) to ensure there is continuity in quality and content throughout the conference

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