Volunteers give freely of their time and expertise in order to make a difference.
Why Volunteer? Benefits!

• Meet new people
• Make important networking connections
• Learn or develop new skills
• Build self-esteem and self-confidence
• Make a difference in another Toastmaster’s life
• To express gratitude for help you may have received in the past from other Toastmasters
• Be a part of a team
• Create lifetime memories
• Use lessons learned at Toastmaster meetings

Can you volunteer for more than one duty? Definitely!!

You may volunteer for as many duties as fit your schedule. That includes pre-conference committee work and what you have time for during the conference.

Contact the Volunteer Coordinator, Diane Gunn, by email:

Meal Greeters

• Meal Greeter activities are under the direction of the Volunteer Coordinator
• Put out the programs for each meal.
• Check name badges at the door to see who has paid for all meals and who needs a special ticket for a particular meal. No badge – no ticket………no meal!
• Be friendly and smiling.
• Help latecomers find a seat.
• Control doors during speeches and keynotes.
• Keep hallway noise to a minimum.
• Find time to eat!

Contest Greeters

• Contest Greeter activities are under the direction of the Volunteer Coordinator
• Check name badges at the door to see who has paid for the contest
• Unpaid attendees should be directed to the Registration Desk.
• Be friendly and smiling.
• Help people find a seat.
• Keep hallway noise to a minimum.

Registration Table/General Hosts

• Registration Table activities are under the direction of the Registration Coordinator
• Hand out packages
• Answer questions
• Relay messages
• Know where to find someone who might know the answer
• Just like a host in your own home
• Say hello, shake hands
• Answer questions
• Give extra assistance to those who need it

Host/Hostess at each table at each meal

• Works with the Volunteer Coordinator
• Be the official “Conference” host at the table
• Make introductions
• Keep the conversation going. (Not hard with Toastmasters.)
• Answer questions

Decorating

• Works with the Hospitality Coordinator
• Helps the committee coordinator put up the planned decorations.
• Better yet – be on the committee to help plan and make the decorations.

Sergeant of Arms for each Educational session

• Be sure session starts on time
• Distribute handouts and evaluation forms
• Introduce Toastmaster
• Enough seating for everyone – or limit number who try to enter room
• Announcements if needed to end session
• Collect evaluation forms
• Leave room in condition for next event

Toastmaster for each Educational session

• Assist the SAA in getting the session going
• Double check with the speaker that they have all the equipment, supplies needed
• Introduce the speaker
• Thank the speaker and present gift